EMC General Updates

MINUTES OF THE EXECUTIVE MANAGEMENT COMMITTEE MEETING

HELD BY VIDEO CALL ON

 Sunday 20th December 2020.

Members

Finance: Glenn Taylor – Course: Robert Garn

 Chair: John Giles

Minutes of the last meeting.

The minutes from the last meeting were agreed.

Action Points:

  • Mr Garn to explore the sale of the redundant gravel bander:

That and the unwanted boiler are both up for sale on ebay.

 Mr Garn to undertake an audit of the Health and Safety practices of the green staff.

This is underway but will take some time to introduce SOP’s and change the relaxed culture of the greens staff.

  • Economic Resilience fund:

Items and quotes are now in place and ready for the portal to reopen.

 Membership incentive: 

  • This has been actioned but with the current national lockdown, no one is joining a golf club. The incentives will remain in place.
  • Mr Shepherd to examine bar opening hours and explore other means of delivery draught beers to the pump.

Finance Report:

No report:

The committee discussed the financial management of the Club during lockdown. It was decided to utilise the government furlough scheme to save the Club much needed funds to sustain it through what is likely to be a difficult winter and spring. All staff to be put on furlough, however Matt Borges would become flexible furlough, working 3 hours Monday, Wednesday, and Friday, inspecting the course and mowing greens.

Greens Report:

Mr Garn reported that the removal of the tree’s from behind the ninth green and greatly improved light and airflow. He will begin replanting tree’s currently on the old second green in the spring.

Mr Garn brought a suggestion to the table of turning the area behind the 5th tee into a car park for those who tee off the back nine. This would be explored further next season.

Clubhouse Report:

No report:

Chair Report:

Mr Giles brought a suggestion from the club professional to introduce a new category of 30-35 to cushion the pain of the large increase in fee’s. This was discussed at length but it was agreed that the introduction of such a category would not be well met by the membership, many of whom have their own financial restrictions.

Any Other Business

Mr Garn questioned the size of the agreed plot of the bungalow and whether we had lost some land. Mr Giles will make enquiries and report back.

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MINUTES OF THE EXECUTIVE MANAGEMENT COMMITTEE MEETING

HELD AT THE CLUBHOUSE ON  Monday 23rd November 2020.

Members Clubhouse: Darren Sheppard – Finance: Glenn Taylor – Course: Robert Garn

 Chair: John Giles

 Also Present:Club Auditor: Brian Phillips

Minutes of the last meeting.

Not applicable

The chair opened the meeting by congratulating the members on their appointment and outlining the difficulties and hard work that was ahead of them all.

A discussion took place on the formulation of a full set of rules governing the EMC and the need to bring up to date the club’s constitution. This will initially be actioned by the Chair and Finance Officer.

It was agreed that a monthly meeting will take place where all topic’s discussed at various times throughout the month will be formally discussed and recorded.

No reports were able to be made at this time, but discussions took place covering each department.

Action Points: Nil

Finance Report:

Mr Taylor asked for agreement that the auditor have unrestricted access to the bar and greens account balance sheets to accurately audit both departments. This was agreed by both parties.

Discussions took place over government resilience funding and Mr Taylor was to revisit this once the Economic Resilience Fund portal reopened.

Greens Report: 

Mr Garn to undertake an audit of the health and safety practices within the Greens department, Mr Sheppard previously developed these practices is to pass over all relevant documentation and SOP’s.

It was also confirmed that the winter program set out by the outgoing chairman of greens and course manager would not be affected by the change in management structure.

Mr Garn explored the prospect of selling/trading the redundant gravel bander in favor of more useful machinery. Mr Garn explained that a gravel bander on blue clay type of ground will not work, the committee agreed that this avenue should be explored.

 Clubhouse Report:

 It was agreed that Mr Sheppard would re-visit the bar opening hours by analysing turnover. He would also look at a more efficient means of delivering draught and bottled beers to the customer, as opposed to pumping it from the cellar.

Mr Sheppard brought up a government employment kick start scheme where employees can be recruited, and their pay subsidised by the government. This scheme is to be explored initially for additional green staff.

Chair Report:

 Mr Taylor, highlighted that we were approaching the time when other clubs membership renewals take place and that new member initiatives need to be discussed. Mr Giles, agreed to take that away and look at it.

Mr Giles explained that the club’s way of operating was outdated at best and needed reorganising and modernising. He explained that this will be a gradual approach and not a revolution, but procedures needed to be formalised and followed.

Any Other Business

 Mr Phillips raised the question of the monies previously raised by way of a levy and ring fenced for greens improvement. Mr Giles, stated that he would seek and answer and report back.