MINUTES OF THE EXECUTIVE MANAGEMENT COMMITTEE MEETING
HELD AT BRYNHILL ON
Monday 9th December 2024
Members Present:
Greens: Cael Penberthy, House: Sam Pascoe & Finance: Glenn Taylor
Chair: Elliot Palmer
Also Present:
Scott Warne (General Manager), Brian Phillips (Auditor)
& Nicky Duval (Office Manager - taking minutes)
Apologies for absence:
Leon Warne (Director of Golf)
Minutes of the last meeting.
These were approved by Mr. Penberthy & seconded by Mr. Taylor.
MATTERS ARISING
2024/1.11.5. It was agreed that Mr. Palmer and Mr. Warne would meet up with the Captain and Vice Captain. Mrs. Duval to set up meeting. This has been done.
2024/4.10.1. A discussion took place regarding winter bar hours. Mr. Warne to action. This has been done.
General Manager’s Report
(There was no report)
2024/1.12.1. Mr. Warne informed the committee of the grant applications that had been submitted. £11k from Barry Town Council towards the lounge refurbishment. Sports Wales Grant for £6k is also still in the pipeline.
£1k has been awarded from the Vale Council towards an artificial green and matted area for Juniors.
2024/1.12.2. Mr. Warne reported to the committee that social membership subscription in other clubs ranged from £50-£100 and lockers averaged £50. Mr. Taylor proposed that the Lockers increase to £50 from May 25. All agreed.
2024/1.12.3. Mr. Warne informed the members that Junior membership would increase to £120 for the first year which would include 3 lessons from Leon or Jordan with one lesson being on the course.
2024/1.12.4. Mr. Warne informed the committee that the improvements to the front of the clubhouse had started with the donation of £800 from the Seniors paying for the materials.
2024/1.12.5. Mr. Warne stated that Mr. Price had said that the money raised from the Corey Price day in 2025 would pay for a water feature on the 18th.
2024/1.12.6. Mr. Warne informed the committee that he would like to set up an option for the club to accept BITCOIN as a payment method for membership fees. This would be a good marketing opportunity as one of the only clubs in the country to offer this. Mr.Warne will bring an official proposal in front of the EMC for agreement.
Director of Golf Report
(There was no report)
2024/2.12.1. Mr. Warne reported on behalf of the Director of Golf that the sim room had taken more that the course over the weekend. The D.O.G. has purchased new software for the sim room and is up and running. Software for Brynhill course is being started and will be available for anyone to play around the world.
2024/2.12.2. Mr. Warne reported that 5 companies would be offered sponsorship of £250 each and this would pay for a new screen and mats that would be required next year.
2024/2.12.3. The committee commented on how much the pro shop had improved with Leon.
Greens Report
(There was no report)
2024/3.12.1. Mr. Warne stated that the greens were good as good as they are going to be until we are able to invest in an aerator at a cost of £20,000.
2024/3.12.2. Mr. Warne stated the need to develop a strong plan for a new greens shed as the current shed is 70 years old with a limited life expectancy. Mr. Warne informed the committee of the urgent need for a welfare unit for the greens staff. The first floor of the shed was not fit for purpose. The cost for a new until would be between £5-6k.
2024/3.12.3. It was reported that Storm Daraugh had caused damage on the course, snapped limbs, debris everywhere, damage to Corey’s corner and the Greens shed, Back of Pro shop and tiles off the roof. The committee were very grateful to the group of 16 volunteers that turned up to assist the green staff with the cleanup. Mr. Warne mentioned steel posts that had been bent in the lane adjacent to the clubhouse – Mr. Palmer to action.
2024/3.12.4. Mr. Penberthy reported that the winter mats had proved to be a big hit with the members.
2024/3.12.5. Mr. Warne stated that the course had looked good in the last few weeks and this was down to Mr. Penberthy as well as Richard and the team.
Clubhouse Report
(There was no report)
2024/4.12.1. Ms. Pascoe reported that the bar takings were positive with a £20k profit for the last month.
2024/4.12.2. Ms. Pascoe informed the committee that the lounge refurbishment would begin at the end of February.
Finance Report
(There was no report)
2024/5.12.1. Mr. Warne reported to the committee that social membership subscription in other clubs ranged from £50-£100 and lockers averaged £50. Mr. Taylor proposed that the Lockers increase to £50 from May 25. A vote took place and all agreed.
2024/5.12.2. A discussion took place regarding a fee increase for AGM. Mr. Taylor proposed that a 5% increase be implemented. A vote took place and all agreed.
2024/5.12.3. Mr. Taylor stated that grass cutting robot machines needed to be investigated quickly as there was no negative to it. Mr. Penberthy & Mr. Warne to action.
2024/5.12.4. It was suggested that the payroll be brought back inhouse rather than employing an outside payroll company. Mr. Warne & Mrs. Duval to action.
Chairman’s Report
(there was no report)
Any other business
Date of Next Meeting
Monday 6th January 2025
ACTION POINTS
2024/3.12.3. It was reported that Storm Daraugh had caused damage on the course, snapped limbs, debris everywhere, damage to Corey’s corner and the Greens shed, Back of Pro shop and tiles off the roof. The committee were very grateful to the group of 16 volunteers that turned up to assist the green staff with the cleanup. Mr. Warne mentioned steel posts that had been bent in the lane adjacent to the clubhouse – Mr. Palmer to action.
.2024/5.12.3. Mr. Taylor stated that grass cutting robot machines needed to be investigated quickly as there was no negative to it. Mr. Penberthy & Mr. Warne to action.
2024/5.12.4. It was suggested that the payroll be brought back inhouse rather than employing an outside payroll company. Mr. Warne & Mrs. Duval to action.
Ongoing Action points
2024/4.7.1. Mr. Taylor commented that the Bar staff needed uniforms for special events taking place at the Club. Also improved casual uniforms to be sourced. Leon Warne to provide prices. Ms. Pascoe & Mr. Warne to action
2024/5.1.2. Mr. Taylor stated that the Employment allowance had gone from £5,000 to £10,000. Mr. Taylor to contact the accountant and payroll company. Mr. Taylor to action.