EVENT TERMS & CONDITIONS OF BOOKING

BRYNHILL GOLF CLUB, PORT ROAD, BARRY CF62 8PN

These terms and conditions constitute the Contract between the client and Brynhill. The Contract will become effective upon receipt of the deposit for the event together with the digital signed copy of the Terms and Conditions at the bottom of this page.

1. DEPOSITS

Bookings are provisional until receipt of a deposit. Brynhill reserves the right to cancel the booking without liability in the event of non-payment of a deposit. All deposits are non-refundable except under circumstances defined in section 3. The deposit required will be

the sum equal to that of the room hire for the event.

A bond of £150 is payable 14 days prior to the event – this must be paid in cash. This is refunded in full after the event, at the discretion of the Committee. The Committee will take into account any damage to Club property, misconduct by guests, and leaving function rooms and facilities in an unreasonable state. Inclusive of excessive cleaning required or damage to walls, ceilings or carpets from any decorations used.

2. FINAL PAYMENT

Final numbers, details and payment will be required 14 days prior to the event. The final balance will also be required. If a function is booked less than 14 days in advance, full

details and full payment will be due at the time of booking.

3. CANCELLATION

In the unfortunate event of your function being cancelled, Brynhill reserves the right to retain

the deposit paid for that event.

Brynhill may, at its sole discretion, cancel at any time, any function it deems may be unsuitable or disruptive to Brynhill and in such an event will refund all monies paid in advance by the client and shall be deemed to have no further liability arising from the cancellation. In the event that a client is found to have misrepresented the nature of the event, Brynhill reserves the right to cancel the event without refund of monies paid in advance.

Cancellation charges prior to the event will be applied as follows:
Up to 28 days 25%

28 to14 days 50% of the total cost will be charged

14 days or less 100% of the total cost will be charged

4. GENERAL

For evening parties, the earliest possible access to the function room for the purpose of decoration is 2 hours prior to the event, unless specifically agreed with Brynhill. The start time of your event will be agreed with Brynhill and guests are not permitted to arrive before this time unless agreed with us.

On arrival at Brynhill, the person organising the event must make themselves known to the head bar person.

The maximum capacity of the function room is 120 people and this must not be exceeded.

Only food provided by the Caterer or Bar at Brynhill can be consumed on the property. A concession will be made for a celebration cake.

Children must be supervised at all times and should be kept within the room hired. On no account should children be allowed to wander around the club house or onto the patio or golf course. Children are not allowed to play Football/Games in the car park, on any part of the course or near club equipment.

For reasons of safety the golf course is strictly out of bounds to all guests for the

duration of the event.

We do not allow the use of candles with live flames or party confetti/sprinkles in the Clubhouse. No party banners or bunting can be fixed to any walls to prevent damage.

Fireworks & Chinese lanterns are also not permitted at Brynhill.

Underage drinking and the use of drugs is strictly prohibited. Unruly behaviour or abuse to bar staff will not be tolerated and Brynhill reserves the right to ask any guests involved to leave the premises. If the party is deemed to be out of control, then the Bar Manager or Deputy have the right to close the Club and end the party. The Club reserves the right to refuse to serve anybody that appears to be intoxicated.

Brynhill shall not be liable for any loss or damage to the property owned by or in custody of the client or guests. Table cloths and other table linens, chair covers, flower arrangements and decorations etc. brought in for the event are the sole responsibility of the organiser and Brynhill will not accept any liability for loss or damage of these items. All items should be removed from Brynhill at the end of the event.

The organiser will be responsible for any fees payable for performers, acts, disco’s etc. booked on behalf of any member of the party. The DJ must stop playing music once the bar has closed.

There is a smoking area on the patio, no smoking is permitted at the front of the building. Under no circumstances can glasses be taken out of the main entrance, leading to the carpark.

Cars parked at Brynhill are left entirely at the risk of the owners and guests.

Brynhill reserves the right to amend these terms and conditions at its own discretion provided such amendments are notified in writing to the client.

Brynhill also reserves the right to revise quotations where prices may be affected due to reasons beyond its control. In such an event the client will be notified in writing.

Acceptance of Terms

By ticking the box on the online form below and submitting your booking request, you confirm that you have read, understood, and agree to these Terms & Conditions in full.

Thank you for choosing Brynhill Golf Club to host your gathering — we will do everything we can to ensure the day runs smoothly and respectfully.